FAQs | Midsouth Women's Herbal Collective

2026 CONFERENCE FAQs

How do I contact the conference team with questions?

The best way to contact us is via email: midsouthwomensherbalconference@gmail.com

You may also fill out a contact form here.

Who is the key contact for the conference?

Michelle Rigling, is our conference director and serves as key contact for all questions and requests.

How do I register for The Rooted Woman Herbal Conference?

The easiest way to register is online, through the registration tab. If you need assistance or would like to register through mail via check, contact us and we'll be happy to help.

How much does registration cost?

There are various registration options available for the 2026 conference. Please visit the Registration Info page to learn more.

What does my registration fee include?

All registrations include standard weekend workshops and meals as well as the lodging associated with your registration type. The pre-conference program is available for an additional fee.

Can I purchase a day pass or commuter pass?

There will be a limited number of weekend commuter passes available. Part of the herbal conference experience is what happens at night! Fire circles, ceremony, stargazing, storytelling... we encourage you to enjoy a full weekend away! Commuter passes do NOT include lodging or camping. Commuters must leave camp by 10:00pm each night. We do not offer individual day passes; commuter passes are for the full weekend.

Are children allowed at the conference?

We welcome female teens ages 16-17 to register and attend with a responsible adult. The registration fee is the same for teens as adults. There will be no youth/teen program so your teen will need to plan to attend workshops with you or on their own.

What about nursing infants and toddlers?

Mothers with an infant may bring nursing infants and toddlers if they are commuting or camping. We will not be able to allow infants or nursing little ones in shared cabins. Please let us know if you are bringing an infant by sending us a quick email when you register.

How do meals work?

Meals are included in your registration. The pre-conference includes 3 meals. The main conference includes 6 meals.

What is on the menu?

Until our 2026 menu is published, you can view a past menu HERE.

Can you accommodate a special needs diet?

We are happy to accommodate vegetarian, vegan and gluten free diets. We are unable to accommodate additional needs.

If I do not want to eat meals provided by the conference, what are my options?

There are very limited options in the area. There are a few gas stations nearby. You are welcome to bring your own food, drinks or snacks; however, participants will not have access to any kitchen amenities. You will need to plan accordingly (bring a cooler, etc.).

What are the lodging options?

Lodging options include tent camping, car camping (sleeping inside your vehicle), and shared cabin lodging. We do not have private rooms available.

Do I need to sign up for workshops in advance?

Weekend workshops do not require advanced sign up.

Do you offer Scholarships or Financial Aid?

Our ability to offer Scholarships and Financial Support is highly dependent upon donations and sponsorships. We currently have a few partial scholarships, offering $150 off registration. Simply email us to apply.

Is there WiFi and/or cell phone service?

Cell phone service is very spotty (mostly unavailable) and limited Wifi is available in the dining hall.

What is the cancellation and refund policy?

These policies can be found on both the Refund Policy page as well as the bottom of this page.

How do I get to the conference and where do I park?

Latimer Scout Reservation is located in Spencer, TN. We will email all registrants detailed directions including arrival and parking information closer to the conference.

Are Continuing Education credits available?

Continuing Education credits, such as those for nurses, are not available. We apologize and are looking into this for future conferences.

May I bring my pets?

Although we love pets, NO animals are allowed at the conference. Insurance policies of the conference will not allow any animals to be onsite during the conference. Animals also may not be left in vehicles while you attend the conference.

What should I bring?

Be sure to bring comfortable walking shoes and layers for various weather conditions. You may also want to bring a journal, camera or things for free time. We encourage everyone to bring a tumbler or mug for water and tea. Disposable tea and coffee cups will NOT be available.

What time is check-in and check-out?

For Thursday arrivals, check-in is open from 3:00pm-6:00pm central time.

For Friday arrivals, check-in is open from 1:00pm-6:00pm central time.

You will receive additional check-in instructions closer to the conference.

What if it rains?

The Rooted Woman Herbal Conference will happen rain or shine!

2026 Conference Cancellation and Refund Policy - Effective 3/1/2026

If the 2026 conference cannot be held in person due to unforeseen circumstances, an emergency, or a public health crisis, we will shift to a virtual conference if at all possible. Registrants will automatically be registered for the virtual version of the conference and they will receive a 50% refund of 2026 registration fees. If a virtual conference cannot be delivered, we will refund as much as possible and provide a credit for a future conference for any amount we cannot refund. Please know that this policy only exists in case of extreme circumstances. As a self-funded community-based conference, if an emergency cancellation occurs, we will need everyone's understanding and cooperation.

REFUNDS & TRANSFERS

Our 2026 conference has a no-refund policy. Refunds will not be available unless the event is fully cancelled by the host.
We cannot offer you credit to a future event if you cannot attend.
You can transfer your registration to another woman up to 2 weeks before the event, however changes (such as lodging type or food preferences) cannot be altered that close to the event. Transfers must be submitted in writing, via email, and confirmed by us to be valid.

CANCELLATIONS

If the 2026 conference cannot be held in person due to unforeseen circumstances, an emergency, or a public health crisis, we will shift to a virtual conference if at all possible. Registrants will automatically be registered for the virtual version of the conference and they will receive a 50% refund of 2026 registration fees.
If the event cannot be held virtually or in person, we will refund the highest amount we are able. Please note that this is a self-funded community-based event. If an emergency or public crisis occurs after we have already incurred expenses, we will not be able to refund 100% of your registration fees. We will provide a credit that can be applied to a future conference for any amounts we cannot refund.

NOTICES

Please know that unforeseen circumstances occur, we will be working hard to minimize the impact, financial and otherwise, on every person involved. However, as a self-funded community-based conference, if an emergency situation or cancellation occurs, we will need everyone's understanding and cooperation.