Conference Location

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Camp Skyline

4888 AL-117,

Mentone, AL 35984

© 2019-2020 Midsouth Women's Herbal Conference 

All content is subject to updates and changes.

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Vendor Packages & More Information    

VENDOR SPOTS ARE FILLED FOR 2020. Check back for 2021 Details.

 

Vendor Selection

One of the things that makes our conference special is the intimacy and retreat feel we get to experience together. Because of our size, we will not be able to accept all applicants and we must carefully decide which applicants are best for the conference. Thank you for understanding. To ensure a worthwhile experience for each vendor, we will also limit the number of specific categories of vendors (skin care products, teas, books, etc.) If you would like to offer a service at the conference, such as massage, henna or face painting, you can apply to be a vendor.

Vending Information, Terms and Conditions

  • Vending booths are located inside an open-air pavilion. 

  • Vendors are provided one booth space, approximately 10ft in width, including one 8-foot table and two chairs. Additional tables are available for a small fee.

  • Vendors must represent an established business or service.

  • The submission of the vendor application form does not guarantee a vendor space. You will receive a confirmation email verifying your request has been received and approved.

  • Once accepted, vendors must register and pay by October 31, 2019 to secure their spot. Approvals after October 31 require payment within 2 weeks of approval. If payment is not received within this time frame, the spot may be offered to someone else.

  • Vendors are responsible for their own payment processing, providing change to customers and collecting/reporting sales tax, if applicable. Internet and cell coverage is limited at Camp Skyline so we encourage vendors to plan ahead and be prepared to take cash and checks.

  • Tables are provided, however, vendors must cover their table(s) with fabric table clothes. No plastic or vinyl tablecloths will be accepted. Unless special arrangements are made, vendors cannot bring their own tables, however are welcome to add a table to their setup for a small fee and/or bring display shelves and small accent tables to supplement their booth.

  • Vendors may not conduct business or break down booths during special events being held in the vending space that take place outside of Marketplace hours. For example, if there is a special ceremony in the same building Saturday night, vendors must close their booths to ensure a quiet and calm environment for the ceremony.

  • 2020 Update: Vendors must agree in writing to abide by camp and conference policies, specifically but not limited to, our alcohol and drug policies.

  • New for 2020! WiFi hotspot access for vendor credit card processing will be available in the Marketplace area for a small fee. 

 

Vendor Setup and Staffing Agreements

  • 2020 Update: Vendor lodging will be available at Camp Skyline on Thurday night for $35 per person. 

  • Vendors must be setup with vending booth open starting at 12:00pm on Friday, April 17, 2020.

  • Vendor setup is from 12:00pm-6:00pm on Thursday, April 16, 2020 and from 8:00am-12:00pm on Friday, April 17, 2020.

  • All vehicles, trailers and non-registered assistants must be moved from the marketplace area by 10:00am on Friday morning.

  • 2020 Update: Vending booths must be staffed during all “Open Marketplace” hours. This includes Friday from 12:00pm-6:00pm and Saturday from 9:00am-6:00pm. Vending at other times is optional.

 

Vendor Cancellations and Refunds

  • Vendor refunds are subject to the same refund policy as standard conference registrations. Partial refunds, subject to a $60 administrative fee, are available through February 14, 2020. Refunds are not available on or after February 15, 2020.

Vendor Registration Costs and Packages

Based on feedback from previous events, we have the option to add an assistant or second booth staff at a discount compared to a second conference registration. We hope that this will offer additional flexibility to our vendors who want to attend classes while also keeping their booths open or who simply want to bring a friend to help them out.

Commuting Vendor-Single: $150.00

Vendors are asked to contribute an item for one of our conference giveaway baskets

Package Includes:

  • (1) Standard 10' wide Vendor Booth (1 table + 2 chairs)

  • (1) Commuter Access Pass for One Booth Attendant

  • (1) Parking Pass

  • You may bring display racks or shelves

 

Commuting Vendor-Double: $215.00

Vendors are asked to contribute an item for one of our conference giveaway baskets

Package Includes:

  • (1) Standard 10' wide Vendor Booth (1 table + 2 chairs)

  • (2) Commuter Access Passes for Two Booth Attendants

  • (1) Parking Pass

  • You may bring display racks or shelves

 

Standard Vendor-Single: $225.00

Vendors are asked to contribute an item for one of our conference giveaway baskets

Package Includes:

  • (1) Standard 10' wide Vendor Booth (1 table + 2 chairs)

  • (1) Weekend Registration (including 2 nights' lodging) for One Booth Attendant

  • (1) Parking Pass

  • You may bring display racks or shelves

Standard Vendor-Double: $325.00

Vendors are asked to contribute an item for one of our conference giveaway baskets

Package Includes:

  • (1) Standard 10' wide Vendor Booth (1 table + 2 chairs)

  • (2) Weekend Registrations (including 2 nights' lodging) 

  • (1) Parking Pass

  • You may bring display racks or shelves

Optional Vendor Add On Items

  • New for 2020! WiFi hotspot access for vendor credit card processing for $20.00 per device

  • Additional tables available for $15.00 each

  • Additional Parking Passes available for $10.00 each

  • Meal Plans available for $64.00 each