The 5th Annual
September 28 - October 1, 2023
Lookout Mountain, GA
Join us for our annual women's herbal conference and retreat. Our conference has sold out every year, so register early to save your spot! Registration is OPEN NOW.
Featured 2023 Speaker:
Rebecca Beyer of Blood and Spicebush
Phyllis D. Light
Entertainment & Drum Circle with The Conundrums
Learn from herbalists and wise women including Phyllis D. Light, Leah Larabell, Earcine Evans, Elizabeth Guthrie, PhD, and Joanna Mann (plus many more) and join special events with our featured guest, Rebecca Beyer of Blood & Spicebush. Settle into Autumn with grounding rituals, yoga among the trees, seasonal ceremonies, and over 150 acres of forest to roam and explore. Make new friends and connections at our Herbal Marketplace, drum circle (featuring The Conundrums), Tea Party, and other special events. There will be something for everyone during this weekend of herbal wisdom sharing, sisterhood, time in nature, and experiential learning.
Friday & Saturday Lodging
Friday Afternoon Workshops
Friday Night Event
and Drum Circle
Yoga & Plant Walks
Saturday Night Event
Sunday Morning Workshop
DOES NOT INCLUDE MEALS
Shard Rustic Cabin: $425
Private Cabin: SOLD OUT
A commuter is someone staying off site.
Down to Earth
*Limited # Available*
Thursday Lodging & Dinner
Friday Breakfast & Lunch
"Rites of Autumn" Ceremony
"Going to Ground" Class
+Time to Hike, Rest & Retreat
Thursday Arrival + Immersion is only available to those attending the weekend conference and is the same cost for all registration types.
Pre-Con Immersion Cost
All Lodging Types: $175
Weekend Meal Plan
The food is one of the best parts of the weekend! We provide hearty, nourishing, and delicious foods with as many organic ingredients as possible. Past meals have included loaded sweet potatoes, vegan chili with calendula cornbread, herb and potato soup, and seasonal pastas. Breakfasts have featured spiced fruit oatmeal and veggie frittatas.
For those bringing their own food, stoves, microwaves and refrigerators are NOT available. You must bring your own cooler, ice, campstove...
Meal Plan Cost
$65 Includes 5 Meals
(Friday Dinner -Sunday Breakfast)
Vegan and GF options available
Learn * Connect * Shop * Retreat
We love the intimate size of our conference. It feels like a retreat and conference all in one!
Primitive Sites in Meadow
Rustic Cabins w/ Electricity
Bathhouses Next Door
4-8 women per cabin
Private Rustic Cabins
Small Cabin w/ Electricity
Bathhouses Next Door
Meals and Special Requests
In years past, over 95% of attendees have chosen to take part in the meal plan and the feedback has been phenomenal. As a matter of fact, the food is one of the best parts of the weekend! We provide hearty, nourishing, and delicious foods made with as many organic ingredients as possible.
We can accommodate gluten free and vegan requests as long as they are made during registration. We are not able to accommodate other requests or specific allergies. A detailed meal plan will be available 2 weeks before the conference and during meals, items will be labeled with ingredient information.
There are no restaurants or markets within 15 minutes of our conference location.
For those bringing food, access to stoves, microwaves and refrigerators is NOT available. You must bring a cooler, ice, campstove, etc. No campfires are allowed.
Scenes from Past MSWHC Events at Camp Woodmont
Frequently Asked Questions
2023 Herbal Conference FAQs
(last updated 11/3/22; deposit program added on 12/31/22)
HOW DO I REGISTER?
To register, visit our registration page at www.midsouthwomensherbalconference.com/registration
WHAT IS THE CONFERENCE LIKE?
To view photos of past conferences to get a feel for what to expect, visit our PHOTOs page.
WHAT DOES REGISTRATION INCLUDE?
Standard conference registration includes Friday and Saturday camping or lodging and all activities that start after 3pm on Friday through the end of the conference Sunday at 12pm. Standard registration does not include meals, however, meal plans are strongly encouraged and are offered at an affordable $65 each.
Registration for the Thursday Arrival Immersion Program includes Thursday night lodging, Thursday evening's ceremony and Friday morning's workshop. The early arrival program does include meals (Thursday Dinner through Friday Lunch), as it is intended to be a full retreat experience.
CHILDREN & YOUTH
For 2023, we will be at a smaller venue than at some of our past conferences. For this reason, we are limiting attendance to adult women only. We will allow teens ages 16-18 to attend with an accompanying adult (such as a mother, aunt, or grandmother), and teens will need to fully register as paying participants.
Mothers may bring breastfeeding infants at no additional cost, however they must choose either camping or private cabin lodging.
TEACHING & VENDING
We are no longer accepting workshop proposals for 2023.
We are no longer accepting vendor applications for 2023.
The venue has a very strict policy regarding pets as does our event insurance policy. While we love our furry friends, you cannot bring any pets or animals to the conference. Anyone possessing an animal or pet will be required to leave; pets cannot be kept in your car and will not be allowed anywhere on the property.
Weekend meal plans offer 5 meals, starting with Friday dinner and ending with Sunday breakfast.
The full menu will be available 2 weeks before the conference. Past menus have included dinners and lunches such as Loaded Sweet Potatoes, 5 Bean Vegan Chili, Lentil Dahl with Rice, Shepherd's Pie, Black Bean Burgers, Harvest Ratatouille over GF Pasta, and Jackfruit Nachos. Breakfasts have featured organic oatmeal, frittatas, banana boats, and yogurt parfaits. This list is provided only to give you an idea of the type of food we serve. It is not intended to represent the 2023 menu.
Cabins have bunk beds and participants must bring their own linens. We only use bottom bunks for those choosing cabins. In the event of inclement weather, we reserve the right to allow tent campers to sleep on the top bunks. Three options are available for lodging during registration:
Camping in Moonlight Meadow
Shared Rustic Cabin (bottom bunks)
Private Rustic Cabin
Those choosing camping may tent camp in Moonlight Meadow or sleep in their car or van. RVs and campers are NOT permitted because there is not enough space in our parking area. Vehicles are not allowed in Moonlight Meadow but parking is close by. We recommend bringing a small wagon or sturdy tote for carrying your supplies to your site.
If you do not want to stay onsite or join us for meals, you can register as a commuter. These are extremely limited and will likely sell out quickly.
We have 10 partial work-exchange opportunities available for 2023. This opportunities include a $100 discount in exchange for 6 hours of service. Tasks include parking attendant, registration desk assistance, and dining hall server. Volunteers must be flexible and willing to serve where needed. Email us to apply.
Our ability to offer scholarships is determined by sponsors and donors. Please contact us via email for more information.
DO I NEED TO SIGN UP FOR WORKSHOPS?
Workshops are open seating and you do not need to sign up for them individually. Immersions and Intensives do require separate registrations and have an additional cost.
The full schedule including workshop titles and presenters will be available in Summer 2023. Here are the basics:
Thursday Early Arrival check-in is from 3pm - 7pm
Standard Friday check-in is from 1pm - 7pm
Sunday departure is by 12pm
WHAT SHOULD I BRING?
A detailed list of what to bring will be provided to you at least 2 weeks before the conference. The most important items include linens for sleeping, a mug/thermos for tea, a notebook for classes, and comfortable shoes.
Camp Woodmont is not fully handicap accessible. Most pathways are gravel, not paved, and there are steps in various places including the dining hall. We will do everything we can to assist those with mobility issues or physical challenges, however we must work within the limitations of our venue. If you have specific questions, we are happy to talk with you before you register.
PARKING & DIRECTIONS
Parking is on grassy and dirt surfaces. In the case of rain, areas can get muddy. You will be directed to a parking spot upon arrival. Directions will be provided via email before the event.
If the 2023 conference cannot be held in person due to unforeseen circumstances, an emergency, or a public health crisis, we will shift to a virtual conference if at all possible. Registrants will automatically be registered for the virtual version of the conference and they will receive a 50% refund of 2023 registration fees. Meal plans will be fully refunded. Please know that this policy only exists in case of extreme circumstances. As a grassroots community-based conference, if an emergency cancellation occurs we will need everyone's understanding and cooperation.
Our 2023 conference has a no-refund policy. Refunds will not be available unless the event is fully cancelled by the host. See the above cancellation policy for additional details.
If the 2023 conference is fully cancelled due to unforeseen circumstances, an emergency, or a public health crisis, we will refund 100% of your registration fees minus the merchant fees charged to us by the online payment processing company we use. We typically use PayPal, however reserve the right to change to a different merchant at any time. These merchant fees are about 5% of your order total. Because PayPal will not refund these fees, we cannot give these funds back to you. If you would like to pay by check to avoid this possibility, contact us.
As noted above, if an in-person event cannot be held, our first plan of action will be to shift to a virtual conference. In the event that this happens, full refunds will not be provided. See the cancellation policy above for specific details.
From January 1-31, you can register for the conference with a 50% deposit.
Full balance payments are due April 1, 2023.
To register with a deposit, register through the conference registration website and select "pay deposit" during the registration process.
Deposits apply to weekend registration, lodging (except for private cabins), meal plans, and Thursday Early Arrival.
Selecting and paying a deposit on meal plans and/or Thursday's Early Arrival commit you to paying the balance. To be clear, failure to pay the balance of your meal plan or Thursday Arrival registration (if applicable) will result in a forfeiture of your entire deposit and conference registration.
Private Cabins: Due to the exceptionally small number of private cabins we have to offer, we require full payment during registration for those choosing private lodging. Those selecting a private cabin will still have the option to apply a deposit to meal plans and Thursday Arrival.
You will be emailed an invoice with your amount due. Please check your Spam and Promotions folders and email us if you do not receive/see an invoice by March 1. We cannot be held responsible for emails that end up in junk or alternative folders.
Balance payments can be made by check or online. Online payments will incur a $15 processing fee due to the increasing online transaction fees.
Multiple payments towards your balance cannot be made online, however you can send multiple check payments to go towards your balance as long as the full amount is received by us by April 1, 2023.
If you are unable to pay your full balance by the due date, you will forfeit your entire deposit. All deposits are non-refundable and non-transferable. To be able to offer a deposit, we cannot make exceptions for any reason.
If you have questions or need assistance please email us at firstname.lastname@example.org.